The project record for
condo and co-op boards
Email in, defensible record out. BoardRecord turns capital-project correspondence into a searchable timeline your board owns — through turnover, disputes, and the next renovation.
Why this exists
Capital projects deserved a real record
Volunteer boards oversee a large share of New York's housing, and their biggest decisions happen during capital projects. Roof replacements, facade restorations, and elevator modernizations generate years of bids, change orders, engineer letters, and board votes. That material usually lives in personal inboxes, forwarded threads, and shared drives nobody can search when it matters.
Association portals solve dues and resident requests — and most members never log in. CapEx software asks vendors to adopt another portal. Neither leaves the board with an independent, exportable project history that survives the next election.
BoardRecord started from that gap: capture the email the building already receives, structure it per project, and keep decisions next to the evidence.
What we believe
Three principles that shape the product
Email-native delivery
Vendors and professionals already work in email. BoardRecord captures that traffic into a project record — no portal training, no behavior change for anyone outside the board.
The record belongs to the building
Approvals, bids, and correspondence should not live in a personal inbox that walks out with the next board election. Institutional memory stays with the building.
AI that cites project documents
Questions get answers grounded in bids, contracts, and engineer reports — with sources you can open. Not generic chat. Not CC&R trivia for homeowners.
Founder
Founder-led, and building the team
Adriaan Balt
Founder · Balt Productions, Inc.
Adriaan has spent 13 years as a software engineer, including at Squarespace and BetterUp, and previously co-founded weAlign, an AI platform for document workflows.
BoardRecord is founder-led. Adriaan builds the product and works directly with every board and managing agent in a pilot — so feedback reaches the person writing the code, not a ticket queue.
We're building a small team of operators from NYC property management. Early customers get a short line to the person accountable for the record their building will rely on.
Clear boundaries
What BoardRecord is not
Honesty about scope builds trust. Here is where we stop — and how we fit next to tools you may already use.
Not an HOA dues portal
Maintenance charges, resident requests, packages, and amenity booking belong to systems like Yardi, MDS, or BuildingLink. BoardRecord sits beside them for capital work.
Not a vendor CapEx portal
We do not ask your GC or architect to log into another dashboard. They keep emailing; your board gets the structured timeline.
Not a replacement for counsel
BoardRecord preserves the evidence trail. Board Pro exports a counsel brief when you need one. Legal advice still comes from your attorney — we do not sell attorney referrals or AI legal advice.
See how BoardRecord fits your stack alongside HOA software and CapEx portals.
Your building owns the data
Encryption, access controls, and export are documented in our security protocol. Privacy practices are published in plain language.