BoardRecord vs MDS
MDS is built for managing-agent accounting, billing, and maintenance in New York. BoardRecord sits alongside it as the capital-project record — vendor email in, a defensible, searchable timeline out.
MDS Property Management Software is a New York–focused platform for multi-family, commercial, cooperative, and condominium portfolios. Its published features include integrated accounts payable and general ledger, rent and maintenance invoices, work-order tracking, a resident portal, and co-op tools such as global maintenance increases and board invoice approval.
What MDS does not keep is a searchable, cited record of the email your architect, engineer, and contractor send during a capital project. Those threads still live in inboxes. BoardRecord captures that correspondence automatically, structures it into a per-project timeline, and lets the board and the managing agent ask questions answered with citations back to the actual bid, contract, or invoice.
| BoardRecord | MDS | |
|---|---|---|
| Primary use | Capital-project record | Property management & accounting |
| Built for | Boards & managing agents | Managing agents |
| Vendor interface | Email — no login | Work orders / resident portal |
| Capital-project email capture | Automatic | No |
| AI search over documents | Yes, cited to bids & contracts | No |
| Runs daily community ops | No — complements your ops tool | Yes — accounting, maintenance charges, work orders |
| Payments | ACH with board approvals | Accounts payable / maintenance invoices |
| Pricing model | Quoted per building | Custom / quoted |
Keep MDS for accounting and operations. Add BoardRecord when a capital project starts — email in, defensible record out.
Common questions
Does BoardRecord replace MDS?
No. MDS handles accounting, maintenance charges, work orders, and resident billing for the managing agent. BoardRecord is a capital-project record: it captures vendor email, bids, contracts, and decisions on projects like roof and facade work, and makes them searchable with cited AI. The two run side by side.
Do our vendors need another portal login?
No. MDS routes residents and staff through its portal, work orders, and invoice-approval tools. BoardRecord meets your architect, engineer, and GC where they already work — email. The structuring happens on the board side automatically, so there is nothing new to onboard.
Our managing agent already runs MDS. Why add BoardRecord?
MDS runs the managing agent's accounting and operations. It does not keep a searchable, cited record of each capital project's email, bids, and decisions. BoardRecord adds that record for the board and the managing agent, and it stays with the building through board and staff turnover.
Ready to add a project layer to your stack?
Free 30-day guided pilot on your live project — no credit card required.